Data Security

About us

This Privacy Policy (“Privacy Policy”) explains how we process and protect your personal data when you use our website https://omnilex.ai or the services we offer through it (together, the “Website”).

The Website is operated by Omnilex AG, Hohlstrasse 186, 8004 Zürich, Switzerland (referred to as “Omnilex”, “we”, “us” or “our”). Unless otherwise defined in this Privacy Policy or our Terms and Conditions, terms have the meaning set out in the Swiss Federal Act on Data Protection (FADP).

1. What personal data we collect

We collect the following categories of personal data, particularly when you use the contact form on our Website or interact with us:

• Contact details (e.g. name, email address, phone number)
• Content of your inquiries
• Information about your professional role and organisation
• Usage data (e.g. IP address, interactions with the Website)

2. How we collect personal data

We collect information about you:

Directly:

• when you visit or interact with our Website
• when you voluntarily submit your information (e.g. via contact form)
• when you sign up for our newsletter or other communications
• when you communicate with us by email or other electronic means

Indirectly:

• via cookies and similar technologies
• through third-party providers such as analytics or CRM services

3. Legal basis and purposes of processing

Contract: to fulfil our contractual obligations or to take pre-contractual steps:

• To provide our services
• To process contact inquiries

Consent: when you have given us your express consent:

• To send newsletters and marketing content

Legitimate interest: where we process your data on the basis of a legitimate interest:

• To improve our Website and offerings
• To develop new services

Legal obligation: where we are legally required to do so:

• To comply with legal requirements

4. Retention period

We retain personal data only for as long as necessary to fulfil the relevant processing purposes or as required by law.

5. Service providers

We engage service providers (“processors”) to operate our Website or to analyse how it is used. These service providers are only granted access to your data to the extent necessary for their respective tasks.

Example service providers:

• Google Analytics — a service by Google for analysing website usage. More information at: policies.google.com/privacy
• HubSpot — a CRM and marketing automation system. More information at: legal.hubspot.com/privacy-policy

6. International data transfers

Your data may be processed and transferred globally, including to countries outside Switzerland or the EU. We ensure appropriate safeguards are in place to protect your rights, e.g. through:

• Adequacy decisions (Art. 16 FADP)
• Standard contractual clauses or other contractual guarantees

7. Data sharing

We may share personal data when:

• we are required to do so by law or by an authority
• it is necessary to safeguard our rights or security
• it serves to prevent or investigate misuse

8. Data security

We employ appropriate technical and organisational security measures to protect your data from loss, misuse and unauthorised access. Our employees and service providers are bound by confidentiality.

9. Your rights

You have, in particular, the following rights:

• Right of access to your stored data
• Right to rectification, deletion and restriction of processing
• Right to data portability
• Right to withdraw a consent given
• Right to object to the processing
• Right to lodge a complaint with the competent data protection supervisory authority (in Switzerland: Federal Data Protection and Information Commissioner)

10. Links to third parties

Our Website may contain links to external websites. We accept no responsibility for their content or privacy practices.

11. Cookies

We use cookies to analyse use of the Website and to improve our offerings. You can manage cookie settings individually in your browser.

12. Changes to this Privacy Policy

We reserve the right to update this Privacy Policy. Changes take effect upon publication on our Website.